Email Account Client Setup

There are a number of ways to set up mail on an email client like Thunderbird or Outlook. The settings discussed here are generic settings that all email clients would require to connect to the mail servers.

Connection Method:

Your email application (Outlook, Thunderbird, iPhone etc) can be set up to retrieve email from the email server using one of two different protocols: IMAP or POP. The protocol you'll use mostly depends on the number of devices you'll use to access your email.

  • IMAP For incoming mail, this is for users who access their email on multiple devices for example your laptop and your phone or if multiple users access the same account. When you read, reply, delete, forward, or otherwise manage your email, the changes are made on our mail server and sync with your webmail and other IMAP-connected email clients. IMAP is limited to 40 connections per IP address which should be plenty for most users.

  • POP Use POP if you want to download and remove your email from the server and store them on your device. It's a great option if you want to manage your email through one main interface, frequently manage your email offline, or need more storage space than your mail server allows. Do not use POP if you want to access your email from multiple devices.
Basic Connection:

This is a list of the most basic mail configuration settings you will require to configure any email client. Remember to replace YOUR-DOMAIN.NAME with your domain name

Username: YOUR FULL EMAIL ADDRESS
Password: **********

Incoming mail server: mail.YOUR-DOMAIN.NAME
No Encryption
No SSL
POP Port: 110
or
IMAP Port: 143


Outgoing mail server: mail.YOUR-DOMAIN.NAME
No Encryption
No SSL
Port: 587
*Uses Authentication
*Same logins as Incoming.

*These settings are important and usually located in the Advanced or More Settings section of the mail client for your outgoing mail server.

Webmail is available at http://webmail.YOUR-DOMAIN.NAME

Follow this link for some helpful videos for setting up various email clients: http://www.myhost.ie/support/tutorials/#email

Secure email using STARTTLS With mail.YOUR-DOMAIN.NAME:

If you set your mail client to use a STARTTLS conenction to access the mail server using mail.YOUR-DOMAIN.NAME, then you will receive a Certificate Warning.

This is to warn you that the certificate issued by the server does not match mail.YOUR-DOMAIN.NAME.

If you wish to examine the certificate you will see it is a signed certificate for a domain like trinity.myhost.ie or ppmail05.myhost.ie etc

You can safely accept this certificate for the connection to encrypt connections to and from the mail server.
Note, you will have to accept the certificate for incoming and outgoing connections, it should appear as a pop-up the first time you send and receive an e-mail.

STARTTLS connections use the same settings as in the basic settings above apart from having STARTTLS enabled.

If you wish to avoid receiving the certificate warning, please contact us at support@myhost.ie to request the hostname for your domains mail server to be used instead of mail.YOUR-DOMAIN.NAME.

Webmail is available at http://webmail.YOUR-DOMAIN.NAME
 
These are the settings for a mail client using STARTTLS connection using the server name provided by myhost.
 
To use a STARTTLS connection to the mail server you will need to know the hostname of the mail server. Please contact us at support@myhost.ie to request the hostname for your domains mail server to be used instead of mail.YOUR-DOMAIN.NAME.

Username: YOUR FULL EMAIL ADDRESS
Password: **********

Incoming mail server: SERVER.MYHOST.IE
Encrypted Password
STARTTLS
POP Port: 110
or
IMAP Port: 143


Outgoing mail server: SERVER.MYHOST.IE
Encrypted Password
STARTTLS
Port: 587
*Uses Authentication
*Same logins as Incoming.

*These settings are important and usually located in the Advanced or More Settings section of the mail client for your outgoing mail server.
 
Secure email using TLS/SSL With mail.YOUR-DOMAIN.NAME:
 
TLS/SSL connections are an older alternative to STARTTLS, we would recommend using STARTTLS over SSL/TLS as the use of the outgoing mail port 465 is deprecated.

To use a TLS/SSL connection to the mail server you will need to know the hostname of the mail server. Please contact us at support@myhost.ie to request the hostname for your domains mail server to be used instead of mail.YOUR-DOMAIN.NAME.

Username: YOUR FULL EMAIL ADDRESS
Password: **********

Incoming mail server: SERVER.MYHOST.IE
Encrypted Password
TLS/SSL
POP Port: 995
or
IMAP Port: 993


Outgoing mail server: SERVER.MYHOST.IE
Encrypted Password
TLS/SSL
Port: 465
*Uses Authentication
*Same logins as Incoming.

*These settings are important and usually located in the Advanced or More Settings section of the mail client for your outgoing mail server.

Note that TLS/SSL connections use different ports on the server as detailed above.

Webmail is available at http://webmail.YOUR-DOMAIN.NAME
  • email setup, email
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